Syntherly
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A small business back office early in the morning, empty, with a single task lamp left on over the desk

BESPOKE ENGINEERING

Beyond the front desk. The rest of the work, handled.

Most automation stops at answering the phone and booking the appointment. We keep going, into the work your team repeats every day: the quote that goes quiet, the shift nobody covers. If a process follows logic, we build the agent that runs it, inside the rules you set.

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Quote follow-up$8,400QUOTE VALUEJobRooftop unit replacementWent quiet6 daysReply came backTuesday, 7:12pmCLOSEDSigned, deposit takenNobody on your team chased itExample quote, chased on rules you set

The catalog

34 builds, four lanes.

01

Revenue Capture & Pipeline Routing

Win back the leads you already paid for, and send the biggest ones straight to a person.

10

builds

02No-Show Recovery ProtocolFifteen minutes after a missed consult, an outbound call handles the reason they missed, sets a new time, and rebooks the calendar on its own.Med SpasCosmetic DentistryPersonal Injury Law
  1. 1The moment a consultation is marked a no-show, a voice agent calls the prospect back within fifteen minutes.
  2. 2It works through why they missed, holds the value of the appointment, and offers the next open time.
  3. 3When they agree, the calendar rebooks automatically and your team sees the slot filled.
VOICE AISCHEDULINGCRM SYNC
Missed consult15minCALLED BACK AFTERProspectD. AlvarezMissedTuesday, 10:00amReason givenWork ran overRebooked for Thursday, 2:15pmThe calendar updated itself and the slot is filled againExample recovery, one call after a missed appointment
06VIP Hot-TransferEvery inbound lead is read for capital and intent, then your highest-value prospects are patched straight to a closer's cell while everyone else routes to the calendar.Real EstateAuto DealershipsMed Spas
  1. 1The moment a lead comes in, the system scores what that person can spend and how soon they want to move.
  2. 2High-value, high-intent prospects are connected live to your closer's phone, with no hold and no queue.
  3. 3Standard leads are routed cleanly to the booking calendar, so your best people only ever touch your best opportunities.
VOICE AICRM SYNCSCHEDULING
Inbound lead92FIT SCOREAsking aboutFull system replacementBudget signal$18,000 to $25,000Wants itThis weekHot transfer, ringing your closer nowStandard leads route to the booking calendarExample lead, scored on criteria you set

02

Field Operations & Dispatch

A photo from the job site becomes a booked, paid-for job before the truck rolls.

8

builds

03On-Site Upsell AuthorizerYour tech texts video proof of the extra repair to the homeowner, who approves and pays from their phone, so the upsell is authorized and funded before a wrench turns.Home ServicesAuto Dealerships
  1. 1From the job site, your technician sends a short video of the additional issue straight to the homeowner.
  2. 2The system presents the repair, captures a digital authorization, and takes payment on the spot.
  3. 3Your tech does the extra work knowing it is already signed off and paid for, with no awkward callback to the office.
VISION AIMESSAGINGPAYMENTSCOMPLIANCE
An extra repair, authorized from the driveway01Video from the job site02Homeowner authorizes03Paid before the workWater heater corrosion0:42 · sent to the homeownerM. RuizHomeownerAuthorized 11:42am$1,240PAID ON SITEBefore a wrench turnedExample job, the three stages of one visit
06Live Wait-Time RouterAn inbound caller is steered to the location that can see them soonest, so a packed branch sends overflow to a quiet one instead of losing the customer to a busy signal.Auto DealershipsMed SpasHome Services
  1. 1The system reads how booked up each of your locations is right now.
  2. 2When a call comes in, it directs the caller to the branch with the shortest wait that can serve them.
  3. 3Demand spreads evenly across your network, so no single location drowns while another sits idle.
VOICE AIMONITORINGCRM SYNC
Branch load at 9:12amONE MOMENTNorthgate9minROUTED HERERiverside24minEastview41minThe caller hears the branch that can see them soonestExample branch load, a frozen moment and not a live readout

03

Legal, Compliance & Document Control

Nothing expires unnoticed. Nothing sensitive moves before the signature clears.

7

builds

03Secure Intake Document HoundThe missing ID, the unsigned form, the gap in the history all get chased with escalating reminders until they land in the client's encrypted file, so intake stops stalling on paperwork.Personal Injury LawMed SpasCosmetic Dentistry
  1. 1The system tracks exactly which IDs, forms, and records are still outstanding for each client.
  2. 2It sends a steady ladder of reminders that ramp up until the documents actually arrive.
  3. 3Every upload routes straight into the client's encrypted file, so nothing sensitive sits in an inbox.
COMPLIANCEMESSAGINGCRM SYNC
Client intake file3 of 5RECEIVEDPhoto IDReceived TueInsurance cardReceived TueSigned authorization3rd reminder sentWage statement1st reminder sentIncident reportReceived MonEvery upload lands in the client's encrypted fileExample intake, statuses at one moment
06HIPAA-Compliant Family BroadcasterA patient's adult children get a clear, compliant update built from the day's caregiver notes, so families stay informed without a nurse spending the evening returning calls.Med SpasMulti-Location & Franchise Networks
  1. 1The system reads the caregiver notes and drafts a secure, compliant summary of how the patient is doing.
  2. 2It routes the update to the family members who are authorized to receive it, and only to them.
  3. 3Adult children stay in the loop on their own schedule, and your staff reclaim the hours they spent on the phone.
COMPLIANCEMESSAGINGCRM SYNC
Tonight's family update2 of 4AUTHORIZEDR. AlvarezDaughterOn the releaseM. AlvarezSonOn the releaseP. NguyenNeighborWithheldT. OkaforFamily friendWithheldThe update reaches the names on the release and stops thereExample release list, one evening update

04

Retention & Customer Experience

Keep the customer you already won, and fill a cancellation before anyone notices the gap.

9

builds

04Review Gateway & Damage ControlUnhappy feedback gets caught and routed to a manager before it ever hits a public page, while your happiest customers get pointed straight to the review sites that matter.Med SpasHome ServicesCosmetic DentistryAuto Dealerships
  1. 1The system reads the sentiment of every feedback response as it comes in.
  2. 2Negative experiences open a high-priority ticket for management to make right, off the public record.
  3. 3Five-star experiences get a warm nudge toward your public review profiles, so your reputation reflects your best work.
MONITORINGMESSAGINGCRM SYNC
Feedback comes insentiment read2of 5UnhappyPRIVATE TICKETStraight to your manager,off the public record5of 5DelightedINVITED ONWARDA warm nudge toward yourpublic review profileExample feedback, two paths and one rule
08Warranty Expiration UpsellerA customer whose warranty is about to lapse gets a call offering an extension or a maintenance plan and renews on the spot, so coverage revenue compounds instead of quietly expiring.Home ServicesAuto DealershipsMed Spas
  1. 1The system flags every past customer whose warranty or service plan runs out in the next month.
  2. 2A voice agent calls with a timely offer to extend coverage or move onto an annual maintenance plan.
  3. 3It takes the authorization over the call and updates their active coverage, so a lapsing customer becomes a renewed one.
CRM SYNCVOICE AIPAYMENTS
Coverage record12daysUNTIL IT LAPSESCustomerR. WhitfieldCurrent planHome comfort, annualCall outcomeExtended on the callCoverage extended, 24 monthsUpdated during the call, nothing left to chaseExample renewal, one call before a plan lapses

Don't see yours?

Not on the list? We build it.

Everything here is an example, not a menu. The process eating your team's hours is the one worth a call, especially if it is not on this page. Tell us what it is and we will build the agent that runs it.

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What every build on this page is made of

  • MESSAGING25 builds
  • CRM SYNC24 builds
  • VOICE AI13 builds
  • SCHEDULING11 builds
  • COMPLIANCE10 builds
  • PAYMENTS8 builds
  • MONITORING7 builds
  • VISION AI2 builds

A build we have not made yet is a new arrangement of these, not a new product.

Start here

Start with a conversation.

Twenty minutes. You bring your lead volume and your calendar; we'll tell you exactly what we'd build and what it costs. If it's not a fit, we'll tell you that too.

Book a callSee the standard build

After you send this

  1. 01Autonomous IntakeDay one
  2. 02DesignedBy day two
  3. 03Built and hardenedBy day seven
  4. 04Run for youEvery day after

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